As a vacation rental host, drafting a short-term rental agreement is arguably one of the most important steps you can take to protect your property. As a legal document, it outlines the terms and conditions of the agreement between you and your guests. It’s essential to include all the necessary details to ensure a smooth experience for both parties.
Most Important Things to Include in Your Short-Term Rental Agreement
Dates and Rates
The rental dates and rates are arguably the most important details to include in your short-term rental agreement. Make sure to specify the exact start and end dates of the rental period, as well as the amount of rent due and any applicable taxes and fees. You may also want to include information about payment methods and deadlines.
Property Rules
It’s essential to include house rules and restrictions that guests must follow during their stay. This includes rules about smoking, pets, noise levels, and maximum occupancy. Be sure to clearly outline the consequences for violating any of these rules, such as eviction or loss of the security deposit.
Check-In and Check-Out Procedures
Make sure to include clear instructions for check-in and check-out procedures, such as the time of day that guests can arrive and depart, where to pick up and return keys, and any specific instructions for using appliances or amenities in the rental property.
Security Deposit and Damages
Including a security deposit is a common practice in vacation rental agreements. The deposit is held to cover any damages or losses that occur during the rental period, and it’s important to specify the amount and when it will be returned. You may also want to include details about how damages will be assessed and how any deductions will be made from the deposit.
Insurance Requirements
Consider including a clause in your short-term rental agreement that requires guests to have travel insurance or liability insurance. This can help protect both you and your guests in case of any accidents or injuries during the rental period.
Emergency Procedures
Include information about emergency procedures, such as how to contact you or your property manager in case of an emergency, where to find first aid supplies and any relevant phone numbers for local emergency services.
Cancellation Policies
Including a cancellation policy in your short-term rental agreement can help avoid misunderstandings and disputes if a guest needs to cancel their reservation. Make sure to specify the deadline for cancellations, the amount of the refund, and any applicable fees.
Cleaning and Maintenance
Be sure to include information about the cleaning and maintenance expectations for the rental property. This includes guidelines for cleaning up after oneself, taking out the trash, and maintaining the property in good condition. You may also want to specify any cleaning or maintenance fees that apply.
Waiver of Liability
Consider including a waiver of liability in your short-term rental agreement. This can help protect you from any claims or lawsuits that may arise during the rental period. Make sure to consult with a legal professional to ensure that the waiver is legally valid and enforceable.
Governing Law and Jurisdiction
Finally, it’s important to specify the governing law and jurisdiction for your short-term rental agreement. This helps ensure that any disputes or legal issues are resolved in the appropriate jurisdiction and under the appropriate laws.
In Conclusion
Creating a comprehensive short-term rental agreement is an essential step for any vacation rental host. Including all the necessary details can help protect you and your property, clarify expectations for your guests, and ensure a smooth and successful rental experience. Be sure to consult with a legal professional to ensure that your rental agreement is legally valid and enforceable. With a well-written rental agreement in place, you can enjoy the benefits of a successful vacation rental business while minimizing the risks and uncertainties.
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